ERP Software for the Cosmetics & Beauty Industry
Formula management, batch traceability, FDA/EU compliance, and private label operations — all in one purpose-built system. Purpose-designed for cosmetics and personal care manufacturers who've outgrown generic ERPs that don't understand regulatory requirements or formula complexity.
Quality & Compliance Dashboard
Batch Status — This Week
The Problem
Why Generic ERP Systems Fail Cosmetics Manufacturers
Formula management done in shared spreadsheets with no version control
Batch records still on paper, causing delays in audits and recalls
No automated FDA/EU ingredient compliance screening
Shelf-life and expiry tracked manually across warehouse rows
Private label brand management requires duplicate data entry
Retailer EDI requires manual re-keying of purchase orders
Solution
Cosmetics ERP Modules We Build
Formula & Batch Record Management
Version-controlled formula repository with ingredient specifications, substitution rules, and allergen flags. Digital batch records capture actual usage, deviations, and operator sign-offs — replacing paper batch sheets entirely.
FDA / EU Cosmetics Regulation Compliance
Ingredient INCI name management, prohibited substance screening, 21 CFR Part 11 electronic signature compliance, EU Cosmetics Regulation 1223/2009 documentation, and product safety assessment records — all linked to your batch records.
Shelf-Life & Expiry Control
PAO (Period After Opening) tracking, lot-based expiry management, FEFO (First Expired First Out) picking rules, and automated expiry alerts before products reach warehouse or retail shelves.
Private Label Management
Manage multiple brand identities with separate labelling, component specifications, and regulatory declarations from a shared formula base. Private label customers get their own portal view of their products' status.
Retailer EDI Integration
EDI transaction processing for major retail chains — purchase orders (EDI 850), advance ship notices (EDI 856), invoices (EDI 810), and inventory queries. Automated compliance with retail routing guides and labelling requirements.
Raw Material & Ingredient Traceability
Full lot traceability from supplier certificate of analysis (CoA) through production batch to finished good shipment. One-click recall scope identification — know exactly which batches used a recalled ingredient within seconds.
Production Planning & Batch Scheduling
Production schedule based on demand forecasts, available ingredients, and filling line capacity. Batch size optimisation to minimise changeover waste and maximise filling line utilisation across multiple formulas.
Quality Control & Lab Integration
In-process quality checkpoints, finished goods release testing workflows, certificate of analysis generation, and optional LIMS integration for lab data. Non-conforming batch quarantine with investigation and disposition tracking.
Delivery Process
From Regulatory Audit to Validated System
Regulatory & Formula Audit
We review your current formula documentation, compliance obligations, and quality processes before designing any system architecture.
Data Model Design
Ingredient master, formula hierarchy, batch record structure, and lot traceability model designed for your product complexity.
Core Module Development
Formula management, batch records, and compliance documentation built in parallel sprints, tested against your actual products.
EDI & Retailer Setup
EDI connections configured for each retailer, tested with actual transaction samples before go-live.
Validation & Go-Live
IQ/OQ/PQ validation documentation if required, training for QC, production, and regulatory staff, and 30-day hypercare.
Tech Stack
Built for Regulated Manufacturing
Results
Compliance and Efficiency Gains
Compliance Audit Pass Rate
Complete digital audit trails satisfy FDA, EU, and retailer compliance inspections first time.
Reduction in Production Waste
Optimised batch sizing, FEFO expiry management, and real-time yield tracking reduce raw material waste.
Faster Product Launch
Formula-to-label documentation workflow and regulatory screening cut time-to-market in half.
Ready to modernise your cosmetics operations?
Talk to a development team that understands formula management, regulatory compliance, and beauty industry workflows.
Related Services
Extend Your Cosmetics Platform
FAQ
Cosmetics ERP Questions
Does your system support 21 CFR Part 11 electronic records?
Yes. Our batch record and formula management modules support 21 CFR Part 11 compliant electronic signatures, audit trails, and record retention. We implement role-based access controls, time-stamped audit logs, and e-signature validation workflows that meet FDA's requirements for electronic records in pharmaceutical and cosmetic manufacturing.
Can the system handle both contract manufacturing and private label simultaneously?
Yes. The multi-brand architecture allows you to manage formulas shared across private label accounts, with brand-specific labelling, regulatory declarations, and customer portals — all from a single production floor and ingredient inventory. Confidential formula data is logically partitioned per customer.
How does the ingredient traceability work for a recall scenario?
Every batch record links to specific ingredient lots received, which link to supplier CoA records. In a recall scenario, you enter the affected ingredient lot number and the system immediately returns every batch that consumed it, every finished good lot produced from those batches, and every customer shipment containing those goods — typically in under 30 seconds.
Can you integrate with our existing LIMS for lab test results?
Yes. We build REST or database-level integrations with most LIMS platforms to pull test results directly into the ERP's quality management module. Test results automatically update batch disposition status, trigger release or rejection workflows, and populate certificate of analysis documents.
How do you handle the retailer EDI requirements for major chains?
We configure EDI mappings for each retailer's specific requirements — transaction set versions, segment mandates, and routing guide compliance. This includes Walmart, Target, Ulta, Sephora, and other major beauty retailers. We test all transactions with retailer test environments before going live, and maintain the EDI connections as retailer requirements change.
Build Your Cosmetics ERP — Formula to Shelf
Schedule a 30-minute session with our cosmetics ERP team. We'll review your formula management, compliance needs, and retailer requirements.